Calendar Assets – Community Engagement

Calendar Assets include Event Categories and Collections — categories add color-coded labels to events, and collections group multiple calendars so you can post one event to all of them at once.

💡Quick answers

What are Event Categories? Color-coded labels (like Assembly, Athletic Event, Field Trip) that can be applied to calendar events and used as filters on the website.
What is a Calendar Collection? A group of calendars — such as all teachers at a school — that lets you post a single event to all calendars in the group at once.
How do I add an Event Category? Go to CONFIGURE > Calendar Assets, select New Event Category, enter a name and color, and save.
Can I post an event to every calendar in the district simultaneously? Yes, Site Directors can use the Mandatory Event feature to push events to all district calendars without needing a collection.

Add an Event Category

A category includes a category name and a color for the category that you select using a color picker. You can choose to push the event category to all the Calendar Apps on your website.

From Site Manager select CONFIGURE.
Select Calendar Assets and select Event Categories.
Select New Category.
Type a unique Category Name.
Select the color box and select the color you want.
Select Display on all calendars to make it available for all new calendar apps created after this category is added to the main list.
Select Save.

Edit or delete an event category

Edit or delete categories you are no longer using.

From Site Manager select CONFIGURE.
Select Calendar Assets and select Event Categories.
Edit or delete the category.
- Select the category name to edit it.
- Select Delete for the category to delete it.

Create a calendar collection

* Consider creating a collection that contains only the district site. Allow selected editors to request posting events to the district calendar.

From Site Manager select CONFIGURE.
Select Calendar Assets and Collections.
Select New Collection.
Type the name.
Optionally, type a description.
Select Save.

Add workspaces to a collection

Add your workspace calendars to the collection.

From Collections find the collection you want.
Select the collection name.
Select Workspaces.
Select Add Workspace. The Add Site, Channel, or Section dialog displays.
Search or browse for the site, subsite, channel, or section where the calendar you want to add is located.
Select Add.
Select Save.

Give sharing rights to a collection

By default, calendar collections can be accessed by all editors. To restrict access for a collection, select Sharing Rights and assign specific users or groups.

From Site Manager select CONFIGURE.
Select Calendar Assets and select Collections.
Find the collection you want and select the name.
Select Sharing Rights.
Select Assign Group or Assign User.
Select the groups or users you want to assign.
1. Type all or part of the group or user name.
2. Select Search.
3. Select the group or user you want.
4. Repeat until you assign all groups or users.
Select Save.

Edit, copy, or delete a collection

Edit, copy, or delete collection as you want.

From Site Manager select CONFIGURE.
Select Calendar Assets and select Collections.
Edit, copy, or delete the collection.
- Select the collection name to edit it.
- Select Copy for the collection to copy it.
- Select Delete for the collection to delete it.